Instruction Operational Plan
Trenholm State Community College is committed to maintain a healthy and safe campus environment for all students, faculty, and staff during their return to campus. The College, except as otherwise provided in this plan, will continue to deliver on-line instruction and student services for the entire summer term. Faculty and students will return to campus no later than June 15, 2020.
- All instructors, program coordinators, and division chairs will assess their respective instructional areas and evaluate for the need for modifying classroom/lab layouts to ensure conformance to social distancing and risk reduction of viral spread; this may include installation of temporary barriers, blocking/taping off areas students should avoid and ensure appropriate distancing.
- The maximum lab/classroom occupancy size will be restricted to no more than ten students at a time and notifications will be placed outside of each lab/building door. Multiple student cohorts will be created and assigned to specific lab times to minimize room occupancy when necessary. Faculty and program staff will be responsible for monitoring student presence in buildings.
- Instructors will review the requirements that each student needs to complete and develop a plan to minimize the number of times the student is required to come to campus to complete lab work (i.e.: can the requirements be completed during one visit). In addition, the plan should also determine the possibility of limiting each make-up sessions to no more than one student (example: one student reports from 8a-10a and another student reports from 1p-3p) where appropriate.
Summer instruction will continue to be delivery of course work via online platforms to eliminate a campus presence. All incompletes earned during the spring 2020 semester will be completed via instruction through the College’s CANVAS platform. Student access to spring courses will be extended for the duration of the summer semester to provide access to all course content. Instructors will schedule virtual instructional sessions to assist students with the completion of all coursework.
Enrollment – The Adult Education department will continue to enroll students through the ACCS Online Application & Enrollment portal. Applications received online through AAESAP will be processed and students will be assigned to a class to begin the enrollment and orientation process.
Instruction – Students will continue to receive virtual class instruction via various learning platforms such as GED Academy, TABE Academy, Microsoft Teams, Zoom, Google Classroom, Burlington English, and Canvas. Instructors will prepare learning packets for students that do not have access to a computer or the internet.
- Incarcerated students- Learning packets will be provided to incarcerated students. Packets will be delivered to correctional institution liaisons and completed work will be returned to instructors for review and feedback.
- Ready to Work (RTW)- RTW classes are offered via Canvas. RTW students will follow the same process listed above.
Testing- Students will schedule appointments for Tuesdays, Wednesday, and Fridays. Priority will be given to students who have minimal requirements to complete in order to attain their GED/HSDO. Cohorts of 5-7 students will be allowed in the testing room to maintain distancing guidelines of six feet.
Theory content for both the summer and spring incompletes will be delivered via online platforms. Students will return to campus to complete laboratory skills that cannot be completed online.
- The maximum number of people in the lab/classroom at one time will be no more than ten.
- Classrooms may be used for minimal tasks that need to be completed in conjunction with a laboratory visit. If the classroom is used, it will be cleaned and sanitized at the end of every day. If multiple groups of students use the classroom, it will be cleaned and sanitized between each rotation of students.
- Adjustments in the use of lab stations will be made based on social distancing protocols.
- When hand tools are being used, in addition to standard safety PPE, students should wear disposable gloves during use.
- If the lab is used, the equipment, tools, and work areas will be cleaned and sanitized at the end of every day. If multiple students use the same piece of equipment, tools, and/or work area, these will be cleaned and sanitized between each rotation of students. *
- *Cleaning and sanitizing of building space (classroom and lab) will be the responsibility of each instructor. Instructors may use students to assist with the cleaning and sanitation process with appropriate oversight. Cleaning and sanitizing will be completed in accordance with CDC recommendations found at https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html. Maintenance personnel will continue cleaning and sanitizing per their protocols.
- All Nursing and Allied Health programs, except for Emergency Medical Services, will complete both spring incomplete and summer didactic and laboratory instruction through publisher and CANVAS platforms. Directives from respective accrediting bodies and boards have established guidelines for the completion of laboratories and clinical experiences and programs will adhere accordingly.
- The Emergency Medical Services program has been granted permission by their accrediting body to resume clinical preceptorships and all enrolled EMS students have been assigned to a paramedic preceptor. This allowance is part of temporary flexibility given to all EMS programs until October 31, 2020.
- Three laboratory spaces in Building E will be used for instruction to allow instructors to set up specific laboratory tasks and minimize the number of students in a singular lab space.
- Dates requested for Incomplete make-up:
Monday - June 15, 22, and 29 from 2 pm to 6 pm
Tuesday - June 16, 23, and 30 from 9 am to 1 pm
Wednesday - June 10, 17, 24, and July 1 from 2 pm to 6 pm
Thursday - June 11, 18, 25, and July 2 from 9 am to 1 pm
- Programs have received directives and guidance from their accrediting bodies and will continue to adhere accordingly as we proceed through the summer 2020 semester.
- The library will retain virtual hours of operations of Monday – Thursday, 7:30 a.m. – 8:00 p.m. and Fridays, 7:30 a.m. – 11:30 a.m. The library staff is available to assist students and faculty via firstname.lastname@example.org
- The library will be closed to students and community visitors however staff will report to work to complete projects, training for new equipment and inventory.
- All services have been moved to online formats and general email account will be monitored by all library staff to ensure reference questions can be answered in real time.
- A library link is integrated in every CANVAS course shell. Information literacy session are conducted for faculty via TEAMs throughout the summer. A link for Information literacy for English and History was been sent to students via instructors and sessions are done as requested by faculty.
- The library is increasing the number of eBooks in its collections and producing helpful tutorial and guides to help students and patrons use the library resources easily from home.
For Summer 2020, the Student Services Department will continue to serve students remotely. The college continues to maintain regular business hours during the Summer semester. A hybrid work schedule will be utilized during this time. A schedule will be developed to ensure that employees will not be entering the building at the same time. All Student Services departments (Admissions, Records, Financial Aid, Student Success, and TRIO) will continue to assist students through interactive meetings via phone, teleconferencing, videoconferencing using Zoom, Microsoft TEAMS, etc. and will utilize email, scan and fax options for submission of documents. Students who are unable to utilize the above options to conduct business will be provided the option to make an appointment with the respective departments for assistance.
The following safety protocols will be utilized for students that have scheduled appointments.
- Students will remain in their car until contacted to enter the building at their scheduled appointment time.
- Before to entering the facility, students will be surveyed and follow the procedures outlined above.
- If students answer “YES” to any survey questions their appointments will be rescheduled.
- Students’ will only be allowed to obtain assistance for the department in which the appointment has been scheduled.
- Following the appointment students will be required to immediately exit the building and leave the campus.
The following safety guidelines will be implemented and required for all employees and visitors during their visit:
- Students will be required to use hand sanitizer upon entering the building.
- Restrooms will be unavailable to students during their appointment times. However, if there is an urgent situation, access will be provided and maintenance will be call immediately.
- Students will be directed to their designated area of appointment by staff.
- There will be no gathering of students or employees in the building.
- Staff will ensure that all surfaces are properly cleaned and disinfected before and after any appointments.
- PPE- Faculty, staff, and students will be required to wear their own face coverings that protect both the mouth and nose while on campus during in-person instruction, any face-to-face interactions, or when it is determined that wearing a mask is necessary for specific job duties. The College will maintain a supply of disposable 3-layer masks purchased from Cintas to distribute to faculty, staff, and students should the need arise. Faculty/staff and students who have documented health condition that prevents them from wearing a mask will be referred to the human resource department and the College’s ADA coordinator, respectively.
- Students Waivers- Students will be required to sign a waiver. Students who voluntarily decide not to participate in in-person instruction during this public health emergency shall not face any disciplinary action under the normal procedures of the College. However, students will be governed by the college’s policies and procedures regarding make-up work, course completion, and resolution of Incomplete (“I”) grades.
- Communication- All students, faculty, and staff will receive emails and text messages related to campus instructional protocols and reporting of positive COVID-19 diagnosis. This information will also be available on the College’s website. Every student, upon arrival to assigned classroom or office, will be asked the following questions:
In the last 14 days:
- Have you had a fever > 100.4?
- Have you had any of the following symptoms:
- Difficulty breathing or shortness of breath
- Sore throat
- Myalgia (muscle aches)
- Have you been exposed to a known COVID 19 positive person?
- Have you traveled outside of the U.S?
Individuals who answer “Yes” to any of the questions, will be denied entry to the building or lab and will be referred to a healthcare provider for further evaluation. Individuals who answer “No” to all questions will be allowed access. Based on the high probability of identifying high-risk individuals who take the questionnaire, temperature checks will not be utilized on campus. The College will follow the communication guidelines provided in Memorandum #2020EXE048-Revised Return to Work/Classes.
- Signage- The College will place appropriate signage throughout facilities used for in-person instruction and Student Services to remind students and employees of proper distancing. Signage will address lab/classroom maximum occupancy and preventive measures to ensure ongoing awareness and actions to reduce the spread of COVID-19 (https://www.cdc.gov/coronavirus/2019-ncov/communication/print-resources.html?Sort=Date%3A%3Adesc).
- Physical Distancing- Students and employees shall comply with six-foot distancing as recommended by the CDC guidelines in all common areas, classrooms, and office areas.
- Entry and Exit- Single points of entry and exit will be established in each building. All other external doors will be locked to manage the flow of traffic to a central location in each building when necessary. Scheduled class and appointment times will be used to monitor and manage building occupancy. Hand sanitizer will be available at all entrances and other locations throughout each building. Garbage cans will be placed at each exit doors for the disposal of gloves or materials that are used in laboratory/classroom settings. All entries and exits will be clean and sanitized twice a day by maintenance staff.
- Cleaning/Sanitizing of Offices and Common Areas- All employees will be responsible for cleaning and sanitizing their individual office spaces daily. Maintenance personnel will clean and sanitize all common spaces on campus.
- Disinfecting of Classroom Equipment- Any equipment, desks, chairs, tables, or other items used during instruction will be sanitized after each use. Each participating instructor will be provided with a “kit” of supplies that he/she will be responsible for keeping secure, yet available to students when necessary. When kits are used, instructors will sign for supplies whereby the signed document will note the importance of monitoring and securing supplies.
The kit will contain the following and will be restocked periodically as needed.
- Spray disinfectant or disinfectant wipes
- Paper towels
- Face masks- (Students will provide their own face masks; the masks in this kit are reserves should something occur to the student’s mask and a back-up is needed)