FERPA: Q & A
The first day of class for the student's initial term of attendance at the Trenholm State. The definition of a “student” is defined as any person who is or has been officially enrolled in and is attending or has attended any course offered at the College. This definition does not include prospective students.
Any record that is maintained by the institution and is personally identifiable to the student. Exceptions to this are medical records, law enforcement records, employment records, alumni records, and sole possession records such as notes in sole possession of the maker, used only as a personal memory aid and not revealed or accessible to any other person.
A college official is any person employed by the college in an administrative, supervisory, academic, research, or support position; a person elected to the Alabama State Board of Education; a Trenholm State student or a graduate serving on an official college committee or assisting another college official in performing his or her tasks; or a person employed by or under contract to, or serving as the agent of, the college to perform a specific task.
The student’s name, address, telephone number, date and place of birth, dates of attendance, educational agencies or institutions most recently attended by the student, program of study, degree desired and classification, participation in officially recognized clubs, organizations and activities, degrees and awards received.
No. Once a student reaches the age of 18 or attends an institution of postsecondary education, the parents have no rights under FERPA. Only the student can give permission for their parents to have access to their records.
Forward it to the Director of Records and Registrar as soon as possible.
No. In order for an instructor to post grades or scores, they must either have the written permission of the students or use an identifier that is known only to the instructor and each individual student.
No. An institution is under no obligation to release directory information to anyone. FERPA only says that an institution MAY release directory information. When in doubt, refer the individual to the Director of Records and Registrar.
No. Faculty members are considered "school officials", but the faculty member must demonstrate "a legitimate educational interest" in their request to access student records, e.g. advising students, retention study, etc.
Generally, the answer is “no.” At Trenholm State, a student's class schedule is not listed as directory information; therefore this information may not be released. The answer may be “yes” depending on the circumstances of the emergency. FERPA states that if the release of nondirectory information is “necessary to protect the health or safety of the student or other individuals,” then this information may be released.
ANNUAL NOTIFICATION of FAMILY EDUCATIONAL RIGHTS & PRIVACY ACT (FERPA)
The College is required by the provisions of the Family Educational Rights and Privacy Act (FERPA) to provide students annual notification of their FERPA rights. Students will be notified by publication of the regulations in the College Catalog/Student Handbook. FERPA information is available on the College’s website. A student who believes his or her FERPA rights have been violated can file a complaint with the Family Policy Compliance Office at the U.S. Department of Education.
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-5920
Phone: 1-800-USA-LEARN (1-800-872-5327)